Share the device drawing and configuration
Provide a drawing or sample with the overall dimensions. Identify the shaft, handle and any accessories that need their own space. If you have several device variants, list them and indicate which ones should share a tray.
Describe how the tray will be used
Explain how your team will load the device, close the package and remove the device. Mark any areas that need clearance or support. Include your preferred material and closure, if already specified, and identify the requirements that are still open for discussion.
Include quantity, timing and documentation
Share the number of samples you need, your estimated production quantity and your target dates. List any drawings or records your procurement team expects to receive. This helps the supplier discuss tooling, sampling and the scope of the quote with you.